General Terms and Conditions

1.1 GENERAL

These General Terms and Conditions apply exclusively to Leading Voices 2025. The event will take place in Tallinn, Estonia, 6-10 July 2025. The organiser of the event is the European Choral Association in cooperation with the Estonian Choral Association and the Estonian Academy of Music and Theatre.

1.2 PAYMENTS AND CANCELLATION POLICY

1.2.1 Payments
The registration fee needs to be paid in one sum.

The payment can only be done by non-cash payment (invoice, credit card).
If you pay with a credit card, the payment processing fee will be added to the registration fee.
Anybody wishing to receive a reduction will have to prove their membership status with the Friends of the European Choral Association or with a member association of the European Choral Association and will have to prove that their membership fee 2024 has been paid by the time of the registration.

You will receive a confirmation of your registration within 24 hours of receipt of payment.

1.2.2 Cancellation Policy

The amount of the cancellation fee (for exceptions see below Force Majeure related cancellation) depends on the time remaining until the beginning of Leading Voices 2025, as follows:

Cancellation before 1 April 2025 – 100% of the registration fee will be returned, minus bank fees.

Cancellation after 1 April 2025 – no refund.

Cancellation terms apply to all cases irrespective of the reasons for cancellation (for exceptions see below: Force Majeure). We suggest you take a travel insurance to cover the risks in case of illness, etc.

Non-participation without notification (“no-show”) – no refund.

1.2.3 Force Majeure
The organiser reserves the right to cancel the event due to exceptional circumstances or force majeure if such events occur before or during the implementation of the programme, which could not have been expected, eliminated or avoided, and for the organiser these circumstances constitute a valid reason not to be able to carry out the programme.

The organiser takes no responsibility for programme changes due to the occurrence of any force majeure before and during the event. In these cases, it can provide services to participants in a modified form, depending on the existing options.

If the organiser has to cancel the event, the participants are entitled to a full refund of the registration fee, minus bank fees and €20,00 handling costs per person.

The organiser cannot be held responsible for the participants’ travel or accommodation costs. Participants are advised to secure their travel using an insurance company. The organiser is not responsible for delays of aircraft, ships or trains, nor for any changes in the programme that would occur as a result of such delays.

1.3 STATEMENT ON PHOTOGRAPHY, RECORDING AND BROADCASTING
By registering for Leading Voices 2025, participants, lecturers, staff members, volunteers, YEMPers and guests give their consent for photo, audio and video recordings of event-related events and activities and their use as regulated in the following paragraph.Anybody registering a person will have to ensure that written consent has been given by all participants of the group/choir registered.

The registration is considered a digital signature of the “Statement of Responsibility”, by which those registering give permission to the organisers (Estonian Choral Association and European Choral Association) to capture, store, process and use any photos, audio and video recordings of the participants listed on the registration form. The organiser may use these photos and videos in their communication (electronic and print), their websites, their social networks (Facebook, Instagram, Twitter, YouTube, LinkedIn or Snapchat) and other social media, all with the aim of promoting and documenting Leading Voices 2025 and promoting future events. By registering, participants accept that the organisers or third parties authorised by the organisers may record/photograph all live performances during the festival and reproduce and distribute copies of such recordings, or broadcast, transmit, and make them available to the public in any other way, during or after the live event.

All those who register shall not claim any fee, royalties or other remuneration as compensation for the anticipated use of the recordings or photographs taken by the organisers or any third party who is or shall be authorised by the organisers to make or use such recordings and photographs. Participants consent to the audio-visual adaptation or transformation of recordings or photographs which may be necessary because of general or particular technical requirements or limitations, or which is required in the synchronisation process or post production, and is customary in the broadcasting or audio-visual production industry.

1.4 PROTECTION OF PERSONAL DATA
The organisers (Estonian Choral Association and European Choral Association) shall use and store personal data in accordance with the rules on the protection of natural persons withregard to the processing of personal data and as provided for in Directive (EU)2016/679 (GDPR). The data will be stored until the purpose of use is achieved.

The Estonian Choral Association and the European Choral Association) process personal data specially for the purpose of concluding a contract or fulfilling contractual provisions, but ca also process them for the purpose of notifying about events organised by JSKD and/or ECA-EC and for statistical processing. Data is not transferred to third parties if there is no legal basis for that in the legislation. The information does not transfer to the third party outside the country where the Estonian Choral Association and the European Choral Association are located.

The consent given by the participant for the purpose of data processing can be changed or withdrawn at any time. Requests regarding the participant’s rights in relation to security and free flow of personal data should be sent to the following e-mail: info@leadingvoices.ee or by mail to the following address: Estonian Choral Association (GDPR Leading Voices 2025), Roosikrantsi 13, 10119, Tallinn, Estonia

1.5 MODIFICATIONS IN THE PROGRAMME
The organiser reserves the right to modify the programme up to the day of the event. The organiser puts the programme together carefully and based on different sources and aims to provide the most up-to-date and relevant programme. This means that occasionally the programme changes over the duration of the campaign. Other times it may be necessary, due to unforeseen circumstances, to alter the programme, venue and/or speakers. Regrettably, this means no refunds or credit-notes can be issued in line with the cancellation policy.